Now Hiring – Administrative Assistant – APPLY TODAY!
Mesa Electronics, Inc is seeking an Administrative Assistant to multiple Executives as part of the administrative team at our corporate headquarters in Lombard, IL. In this new and highly visible role, the Executive Administrative Assistant will work with all departments and locations across the company to provide best in class customer service both internally and externally.
Please submit resumes and inquires to: Careers@mesaelectronics.com
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Provides administrative support.
Operates in a fast paced environment with a positive, high energy, can-do attitude.
Maintains confidentiality of sensitive and confidential information in all situations.
Coordinates complex travel arrangements and updates executive calendars with trip information.
Proactively adjusts and manages executives’ calendars based on executive priorities and scheduling changes.
Manages multiple calendars and schedules both internal and external appointments, meetings, events, teleconferences, and webinars.
Coordinates all meeting logistics .
Prepares and distributes meeting invites, agendas, materials, minutes, and follow up items.
Job Cost Tracking and organization
Shows initiative and focuses on results to meet or exceed expectations no matter what the task.
Manages, coordinates and supports projects to ensure accurate completion and timely delivery.
Exhibits leadership in offering new ideas to improve the efficiency and effectiveness of our team.
Assists other administrative team members with projects and focuses on positive team results.
Works on special projects and other duties as assigned.
Front Desk Support.
Provides backup to Administrative Assistant and Front Desk Administrative Coordinator during lunches, breaks, and PTO.
Welcomes visitors and coordinates their meetings with various team members.
Answers and routes incoming calls to correct department or person.
Ensures that all meeting rooms, kitchens, and common areas are clean and customer ready.
Maintains organization of copy rooms, storage rooms, and cabinets.
Orders office supplies and other materials needed to accomplish projects and objectives.
Sorts mail and coordinates shipments and mailings.
Prepares outbound shipments and mailings.
EXPERIENCE AND SKILLS REQUIRED:
A/V and/or Healthcare experience preferred.
Excellent verbal and written communication skills.
Professional presence both in person and over the phone.
Proven ability to take initiative and set priorities in a demanding, fast-paced environment.
Highly organized with ability to manage multiply priorities, time and expectations.
Strong problem solving skills with self-confidence to make decisions and express ideas.
Proven ability to work successfully with all levels in the company and across multiple functions.
Demonstrated ability to work effectively with minimal supervision.
Early adopter of new technology including software, hardware, and mobile applications.
Expert level skills in Outlook, Word, Excel, Adobe Acrobat and PowerPoint are required.
Must be able to work from 8:30am to 4:30pm daily.
Occasional overtime and/or schedule flexibility may be required.